Space Coast Mural Festival
Sponsors & Vendors
Terms & Conditions
PLEASE READ
If you are planning on participating in this year's event!
Sections
Booth Vendors & Sponsors
Terms & Conditions
Voting
Competition Rules
Auction Rules
Participation Terms & Conditions
Booth Vendors/Booth Sponsors
1. Application and Selection:
a. Booth vendors/sponsors must submit a completed application to be considered for participation in the Space Coast Mural Festival.
b. The festival organizers reserve the right to select vendors based on the relevance of their offerings, quality of products, and available space.
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2. Acceptance and Confirmation:
a. Selected booth vendors will be notified of their acceptance and are required to confirm their participation acceptance by 3/1/24 and are required to confirm their participation by 3/8/24.
b. Failure to confirm participation by the deadline may result in the selection of an alternate vendor.
3. Booth Setup and Breakdown:
a. Booth vendors/sponsors are responsible for the complete setup and breakdown of their booths.
b. Booth setup must be completed within the designated timeframe provided by festival organizers.
c. Booth breakdown should commence only after the festival concludes and attendees have left the premises.
d. Booths that set up live painting displays are asked to keep their set up of live painting display inside or as close to the front of the booth as possibly but NOT to any other side of the booth unless there is not another booth or installation next to you.
c. Booths are allowed to play music in their booths under the following circumstances:
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Volume Control:
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Ensure that the volume of your booth's music is set at a level where it is not audible to neighboring booths. Respect the personal space and ambiance of fellow artists.
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Family-Friendly Content:
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Play music that is family-friendly and suitable for all audiences. Avoid content with explicit language, profanity, sexual content or themes that may be considered offensive or inappropriate.
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Courtesy and Respect:
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Show courtesy and respect to fellow artists, attendees, and festival organizers. By being mindful of your music's impact, you contribute to a positive and inclusive atmosphere at the Space Coast Mural Festival.
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4. Equipment Requirements:
a. Booth vendors/sponsors must bring and set up their own tents, tables, and any additional display equipment.
b. Each leg of the booth tent must be secured with a minimum of 25 lbs of weight to ensure stability.
c. All equipment must comply with safety regulations and be properly maintained.
5. Health and Safety Compliance:
a. Booth vendors/sponsors must comply with all local health and safety regulations and obtain any necessary permits.
b. Vendors are responsible for maintaining a clean and safe booth area.
6. Insurance:
a. Booth vendors/sponsors are required to carry their own liability insurance.
b. The Space Coast Mural Festival will not be held liable for any damage, loss, or injury related to booth operations.
7. Sales and Tax Compliance:
a. Vendors are responsible for collecting and remitting any applicable sales taxes.
b. Compliance with local and state tax regulations is the sole responsibility of the vendor.
8. Agreement Duration:
a. The agreement is valid only for the specified dates and times of the Space Coast Mural Festival.
b. Early departure or late arrival must be coordinated with festival organizers.
9. Cancellation:
a. In the event of unforeseen circumstances, the Space Coast Mural Festival organizers reserve the right to cancel or reschedule the event without a refund.
b. Vendors will be notified promptly in case of cancellation or rescheduling.
10. Agreement Acknowledgment:
a. By confirming participation, booth artists/vendors acknowledge that they have read and agree to abide by the terms and conditions outlined in this agreement.
Muralist & Booth Artist
Voting Rules
1. Eligibility:
a. Open to all sponsors and vendors participating in the festival.
2. Free Votes:
a. Sponsors and vendors are entitled to one free vote.
b. Free votes for sponsors and vendors can only be cast in-person.
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3. Voting Period:
a. In-person voting takes place during the festival weekend.
b. Online voting is available from the start of the event until midnight EST on 3/29.
4. Integrity:
a. The integrity of the voting process is paramount. Cheating compromises the fairness of the competition.
b. The festival organizers will take strict action against any participant found cheating, including disqualification, potential exclusion from future events, non-compensation, or reimbursements.
5. Live Stream and Final Images:
a. A live stream showcasing artists' work will be available throughout the festival weekend.
b. Final images of murals will be posted by 3/25 for online voting.
6. Winner Announcement:
a. Regular event voting and prizes (online & in-person) conclude on 3/24 at 4 pm EST.
b. Extended voting online starts on 3/24 at 4 pm EST and ends on 3/29 at 11:59 pm EST.
c. The winners of the muralists (online & in-person) and booth artists (in-person only) categories for the regular voting event period will be mentioned at the festival.
d. The voting participant winners and "overall muralist will be announced on 4/1.
7. Privacy:
a. Sponsors and vendors must uphold the principles of fair play and respect for the voting process.
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By participating in the voting process, sponsors and vendors acknowledge and agree to abide by these guidelines. The Space Coast Mural Festival organizers maintain a commitment to fair competition and discourage any actions that compromise the integrity of the event.
Auction Rules
1. Eligibility:
a. Open to all sponsors and vendors participating in the festival.
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2. Minimum Mural Value:
a. The minimum value for each mural wall is set at $500.
3. Minimum Bidding Increments:
a. Minimum bidding increments for each bid are set at $100.
4. Commission Rates:
a. The Space Coast Mural Festival will retain a commission fee on the final sale price of each auctioned mural piece.
b. Commission rates and fee structures will be communicated to sponsors/vendors upon request
5. Bidding Process:
a. Bidders can place bids on the online auction platform and in-person auction forum during the specified auction period.
b. The highest bidder at the end of the auction wins the right to purchase the mural piece.
6. Auction Promotion:
a. The Space Coast Mural Festival will actively promote the auction through various channels to maximize exposure.
b. Sponsors/vendors are encouraged to share information about the auction through their own networks, especially if you are sponsoring a muralist
7. Payment and Transaction Process:
a. The winning bidder is responsible for completing the payment within the specified timeframe.
b. Upon successful payment, the sponsor/vendor will be notified to arrange for the transfer of the mural piece to the buyer.
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8. Artist Recognition:
a. Sponsors/vendors will be credited for their support during the auction, with the opportunity to share their business details.
b. The festival organizers may provide promotional support for participating sponsors/vendors.
9. Dispute Resolution:
a. In the event of any disputes or issues, the art festival organizers will act as mediators to resolve conflicts between artists and buyers.
10. Terms and Conditions Agreement:
a. By filling out the form, sponsors/vendors agree to the terms and conditions of the mural auction.
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By participating in the mural auction, sponsors and vendors acknowledge and agree to abide by these rules and guidelines set forth by the Space Coast Mural Festival organizers.